We are looking for a Personal Assistant who is versatile and highly organized to perform personalized administrative duties. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence. You may also be required to make travel arrangements and assist with other duties when required. To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstratable experience in a secretarial role.
Responsibilities
- Perform secretarial and administrative duties
- Type, format, and edit reports, documents, and presentations
- Monitor a reporting manager’s email and respond if required
- Enter data, maintain databases, and keep records
- Prepare communications on behalf of a manager
- Schedule appointments, maintain an events calendar, and send reminders
- Answer phone calls
- Organize travel itineraries
- Take notes and write minutes during meetings
- Conduct or prepare any research that the reporting manager may require
- Various ad hoc requests
Requirements
- High school diploma
- 1-2 years of experience as a personal assistant would be considered an advantage
- Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint
- Advanced typing, note-taking, recordkeeping, and organizational skills
- Ability to manage internal and external correspondence
- Proficiency in appointment scheduling software such as MS Outlook
- Professional discretion
- Efficiency
- Well-developed time management skills
- Strong organizational skills
- Excellent written and verbal communication skills
- Exceptional interpersonal skills
- Able to work 14.00 – 22.00h (US working hours)
What we offer:
- Dynamic, proactive, and friendly environment
- Hybrid work model
- Competitive salary
- Performance-based bonuses
- Private health insurance
- FitKit Membership